Messed up? Clean up!


Learning English through Workplace Communication

You are a human resources officer. Recently your boss has observed that the office is very untidy, and people are not disposing of their rubbish properly so there is rubbish even in the aisles. He has asked you to write an article for the company’s website describing the situation and discussing the negative effects. You have also been asked to give two suggestions to improve the situation. Give a suitable title for your article.


Messed up? Clean up!

 Who else doesn’t want to work in a place where files are neatly piled up and desks are as clean as those at your own home? A tidy and clean office is indeed important to everyone, including you and me. However, the saddening truth is that our office seemed to have entered the season of untidiness.  Not only rubbish like the packages of instant food and draft paper are found on our fellow-workers’ desks, but are also along the aisles and in the pantry. To create a clean working space where everybody could work with efficiency, we must join hands together to tackle the serious problem.


The situation is in dire needs of improvement since a dirty environment may lead to serious consequences. First and foremost, if the phenomenon continues worsening, prevalent diseases may be provoked. According to my usual inspection of the office, more of our workers catch a cold or suffer from a fever. Our company very much appreciates the hard work of our fellow-workers but we are disappointed to see that some of them do not dispose their tissue paper properly. Instead, they throw the tissue paper on the aisles, or simply put it aside on their working desks. The problem arouses our concern since this will easily lead to the spread of bacteria and consequently cause sickness. As a result, the working capacity will be lowered. As a company, we always attach great importance to our workers’ health and sincerely hope that our workers can come back with a sound and healthy body and work in a hygienic office, thus we must figure out ways to alleviate the problem.


Another adverse effect is the decrease in working motivation and incentive. Although it is understandable that our workers sometimes have to deal with a lot of documents and proposals, it is not proper just to leave them on the floor or other unsuitable places. As the documents are not arranged in a proper order, it is difficult for workers to locate them when they need them. It may take a lot of time for you to finish your missions and may finally lower the incentive of work. Not only will this adversely affect our company as a whole, it will also affect workers’ time management as they may need to use extra time to finish their job. As a result, the efficiency will be lowered and our fellow-workers’ leaving time may be delayed. Our company is indeed very much concerned about the work-life balance of our staff. We would like to see our workers enjoying their lives after work outside the office instead of staying up late in the company. To achieve this, we must together improve the tidiness of our office so that we can guarantee our workers a satisfactory after-work life by enhancing the working efficiency.


The first suggestion is to provide more rubbish bins for our workers to dispose garbage properly. According to a recent survey we did with our fellow-workers, many workers revealed the truth that there is a lack of rubbish bins in our office, which leads to improper disposal of rubbish along the aisles or working desks since there is no where else to put it. According to my observation, there is only one rubbish bin in our pantry and another one near to the office gate. Both of them are always in a saturated condition. When compared to the total number of 30 workers in our office, the number of rubbish bins is significantly far from enough. To tackle the problem, it is suggested that one small-sized rubbish bin should be distributed to every worker in order to let them dispose rubbish more conveniently. At the end of the day, the cleaner will help clear all the rubbish bins. By collective efforts from all of you, a clean and hygienic environment can be provided.


To encourage workers to maintain tidiness and cleanliness of their own working desks, it suggested that an award would be given to the owner of the tidiest desk every month. The award is not only a piece of paper certificate, but also a small sum of bonus, which shows our appreciation towards the worker who contributes his efforts to making the office more tidy. However, this awarding scheme cannot be successful without your participation. We hope that the award could be a pushing factor for you to start cleaning up the workplace and all of you could show your support to this scheme and join hands together and tidy up the office. Bear in mind that a good working environment is always beneficial to everyone in the company. So, why not clean the mess up?


Every policy of our company cannot succeed unless we join hands together with our fellow-workers. We would also like to listen to your advice because your voice means a lot to us. We will be doing another survey regarding these suggestions for improving our working environment. Please provide us your ideas that could help solve the problems. I sincerely hope that with all of our efforts, the day when we could enjoy a cosy and clean office is already around the corner.